Hi [Recruiter name],

Thank you for reaching out — I’m eager to learn more about the role!

I’m excited to see that the position calls for [X knowledge or experience]. I have [X years] of experience [in the relevant industry or with a particular job function]. [Mention a specific accomplishment here if applicable, e.g. Last year I improved product sales by 12%, which led to a 20% increase in annual revenue.] I’m particularly interested in the opportunity to [relevant duty from the job description, e.g. think outside the box to build the company’s brand and reputation] and I think this role could be a great fit.

I’d love to chat further about how my skills could benefit the [Company name] team. I’ve attached my resume so you can review my experience.

I’m available [dates and times of availability]. Feel free to contact me directly at [phone number and/or email address]. I look forward to talking to you soon!

Best regards,
[Your name]

Hi [Recruiter Name],

Thanks for reaching out to me about the [specific role] at [Company Name]. I’d love to learn more about the position.

I currently work at [Your Company] working on [projects you’re working on, e.g. growing traffic to our website]. However, I’d never turn down the opportunity to discuss a great role [mention something appealing about the company of job description, e.g. working on public outreach to service vulnerable members of the community).

Could you tell me a little more about the role? I’m happy to connect later this week. I’m available [dates and times of availability]. You can contact me directly at [phone number and/or email address]. I look forward to being in touch.

Best regards,
[Your Name]

Hi [Recruiter Name],

Thanks for reaching out to me. I’m currently searching for a new role, so your timing is perfect. I’m familiar with [Company Name] and excited about the work they do. Unfortunately, I don’t think this role would be the best fit because [give a specific reason, e.g. this is a technical role and you’re looking for a customer-facing sales position].

I’m currently looking for [describe the kind of role or traits you’re looking for, e.g. the opportunity to expand my creative portfolio, a position that would allow me to work from home]. My experience [highlight your relevant experience, e.g. as the top sales associate at Your Company] would make me a great fit. If you know of any open or upcoming positions like this, I’d love to be in touch further.

I’ve attached my resume for your consideration, and you can contact me directly at [phone number and/or email address]. I look forward to staying connected and wish you the best of luck in your search to fill this role.

Best regards,
[Your Name]

Hi [Recruiter Name],

Thanks for connecting with me! I’m currently enjoying the work I do at [Your Company] working on [projects you’re working on, e.g. growing traffic to our website] but I’m always happy to learn about new opportunities. I’m particularly interested in [describe one or two traits from the kind of role or position you’re seeking].

If know of any opportunities like this at [Company name]. I’d love to chat. I’ve attached my resume for your review, and you can reach me directly at [your phone number and/or email address].

Best regards,
[Your Name]

Hi [Recruiter Name],

Thanks for getting in touch! I’m currently pretty happy at [Your Company] but I’m always open to discussing new opportunities.

I’m a [job title] with X years’ experience in [key skills and background] and would be looking for [whatever would convince you to change jobs].

Would you be free for a quick chat to discuss the role in more detail next week? I’m free [ dates of availability]. If you have a link to the job description, I’d be happy to look it over in the meantime.

Best,
[Your Name]

Hi Dwayne,

Thanks for reaching out!

The Marketing Manager role looks like it would be a great fit for my background in [your field of expertise]. I’ve been following your [recent project or campaign] and really think I could help [what you could bring to the company, e.g. boost your market share among gen Z].

I recently wrapped up a similar campaign [briefly describe a recent project and 2-3 relevant key skills]. Here’s a link: [link]. I’ve also attached an updated resume for your convenience.

Are you free to chat about the role next week? I’m available [list of dates and times]. You can also contact me directly at [preferred contact details].

I look forward to being in touch.

Best,
[Your Name]

Hi [Recruiter’s Name],

Thanks so much for reaching out. I’m not currently in the market, but [add a note about whatever applies, e.g. feel free to send me anything of interest and I’ll let you know if I have any contacts I think are a good fit].

Best,
[Your Name]